How Does AIMS IP Work?

Managing a large portfolio of intellectual property matters - such as trademarks and patents - typically requires consultation from numerous outside law firms worldwide. This contributes to an overflow of legal and vendor invoices.

AIMS IP automatically filters the high volume of invoices from law firms and legal service providers, measuring them against existing corporate submission guidelines. AIMS IP then electronically transfers invoices to authorized approvers in the law department's established chain of approval. If approval is not granted within a selected number of days, administrators and co-approvers receive reminders. Authorized users can access the system from any internet connection around the globe to view and approve invoices.

AIMS IP also seamlessly synchronizes intellectual property invoicing data with both the law department's matter management system and IP management systems. This synchronization enables general counsel, litigation managers and authorized staff access to a dedicated history of IP spend.

DataCert Solutions Overview

DataCert is the premier global provider of legal operations management solutions, including legal and IP spend and matter management solutions that can be purchased and deployed individually or as a fully-integrated suite. Our solutions deliver significant return on investment, support business on a global scale, and have empowered DataCert customers to reduce costs, drive efficiency, enhance collaboration, improve visibility into spend and risk, and, ultimately, make more strategic and proactive business decisions.

DataCert Spend Management

AIMS provides corporate legal departments with the tools and information to cut costs, gain visibility into legal spend, streamline the invoice approval process, and more strategically manage outside counsel relationships and legal department resources. A key feature of the AIMS spend management solution is its audit and compliance engine, which performs an automated audit of invoices to help eliminate time-consuming invoice review activities.

In addition, AIMS offers a highly flexible automated invoice routing and review process that can be tailored to support each customer’s unique business processes. AIMS’ ability to automatically and consistently enforce outside counsel guidelines and streamline processes drives significant ROI while freeing legal personnel to focus on higher-value activities. AIMS also includes a collaboration module that streamlines communication with outside counsel and globalization-related features that support the use of multiple currencies and enable local regulatory compliance (e.g. VAT compliance). And, with Insight reporting, legal spend data becomes actionable information that empowers corporate counsel to make well-informed, strategic business decisions.

DataCert believes that access to a premier level of customer support is an integral part of any successful legal operations management solution.

We offer live customer support via phone and email with options that allow each client to configure its level of support to meet its own regional or global support needs and business continuity requirements. In addition, DataCert is the only provider in the industry that offers local implementation, customer relationship, and support services in EMEA.

DataCert is the only provider with a team dedicated to law firms. We believe that we should handle law firm implementations and support questions so that our customers don’t have to. We are the only provider that manages the firm onboarding process from start to finish for clients and provides ongoing 24/7 worldwide firm support via an experienced team that currently serves firms in over 150 countries.

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