1. Stylizer was developed to make it easy for any user of Word to reformat documents properly, through the intelligent application of Styles, and the automation of routine formatting tasks. Stylizer makes the application of Styles as simple and as fast as Word’s “Find and Replace.”

   
   
   

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Stylizer

Format, Fix Up and
Intelligently Apply Styles to Word Documents

Stylizer was developed to assist users in quickly reformatting Word documents by intelligently applying Styles that reflect firm standard template designs. This includes e-mail attachments, documents that have been scanned, or those that were converted from WordPerfect to Word with Levit & James’ popular CrossWords document conversion utility.

Best Practices

The key to using Word properly, especially for large or complex documents, like those found in law firms, government agencies, and other document-intensive industries, is to take advantage of templates and paragraph styles. Once a document has each paragraph in the proper paragraph style, editing and reformatting a document becomes much easier and faster. Stylizer can take any poorly formatted Word document, which typically does not use paragraph Styles properly, and completely reformat and apply your organization's standard styles in minutes. Without Stylizer, this will take hours of manual labor, and most users will not take the time to do it.

Stylizer can accomplish the application of Styles and common reformatting options (such as eliminating blank paragraph marks, or tabs and spaces in front of a paragraph), quickly and accurately, by automating formatting tasks that users would otherwise have to complete manually. Stylizer also reduces the risk that you will miss paragraphs or inconsistently apply styles to new paragraphs.

Common Uses for Stylizer

Any time a document needs to be reformatted and stylized, Stylizer will do it in minutes.  For example:

When migrating from an older version of Word
When implementing a new Macro Package and need to take your older documents and move them into your new Templates and Paragraph Styles
When receiving documents from outside your organization by email or other means
When using our CrossWords utility to convert from WordPerfect to Word. Although CrossWords will automate much of the application of Paragraph Styles, the final reformatting requires user input and can easily be done with Stylizer.

How Does Stylizer Work?

Stylizer features two separate wizards to help Stylize a document: the Whole Document Wizard and the Paragraph Wizard. Use the Whole Document Wizard if you wish to apply styles to the entire document at once; styles are applied to groups of paragraphs where the grouping is based on user-selected criteria. Use the Paragraph Wizard if you wish to make a paragraph-by-paragraph decision regarding what style to apply to each paragraph and/or are unsure what style to apply. This mode works analogously to Word’s own Find and Replace feature: apply a style to the current paragraph and find the next paragraph that meets the user-selected search criteria.

Stylizer Preprocessor

In addition, Stylizer includes a document preprocessor for documents that may need to be completely reformatted prior to the application of styles. These may be documents that have experienced repeated conversions between WordPerfect and Microsoft Word, client work received via e-mail, and documents with several editors or an unknown editing history. As a best practice, these document types are generally copied and pasted as unformatted text into a new document. Without the Preprocessor, all formatting must then be manually re-created in the new document to restore its original appearance. This can be time-consuming work, particularly in the case of lengthy documents with heavy formatting requirements.

The Preprocessor automates this document reformatting, and takes hours of work and translates it into a 5 to 10-minute project.

The Stylizer Preprocessor also has the ability to re-create document footnotes, endnotes, simple tables and comments. It inserts tagged placeholders for graphics and complex tables. This greatly reduces the problems that occur with exchanged documents over time, and makes obsolete the time-consuming task of restoring document appearance with correct formatting.

After a document has gone through the Preprocessor, it can then be stylized using either the Paragraph Wizard or the Whole Document Wizard.

Supported Software

OS: Windows XP, Windows Vista
Office: XP, 2003, 2007
DMS Integration: Autonomy WorkSite, Open Text (DM) (applicable for Preprocessor only)

Levit & James, founded in 1987 in Leesburg Virginia, is a software company which specializes in document conversion and add-in products for Microsoft Word. Our initial focus was in custom software applications for mini-computers and computer consulting for Fortune 500 corporations, large law firms and professional associations.

Our focus changed in 1992, when we offered our first document conversion and migration product, Mass Transit. Mass Transit helped organizations migrate from Wang VS mini-computers to PC Networks, converting Wang documents into all of the then popular word-processing systems, and automatically building profiles in the customer's document management system (DMS). In 1996, we released CrossTown, which migrated hundreds of our customers from the SoftSolutions DMS to DOCS Open.

In 1998, we released CrossWords, which rapidly became the most popular WordPerfect to Word conversion utility used in law firms and government agencies. Over 450 organizations have purchased CrossWords to perform their conversion from WordPerfect to Word.

Today, our customers include 60% of the top 200 law firms in the United States, agencies in the Federal, and State and Local government, corporations of all sizes, and a variety of corporations and law firms in the United Kingdom, Canada, Australia and other parts of the world.

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